Administration Officer - Fixed Term Position until December 2019

Reference Number: 12619

Salary Range: Level 2 - $57,102.96 - $62,060.81 pro-rata per annum

Location: Botanic Gardens Visitor Centre

Closing:  14 October 2018

Move to a better position now and enjoy the following benefits:-

• 19 day month
• 5 weeks annual leave (pro-rata)
• 12% contribution to superannuation
• Annual leave loading
• Subsidised health and well-being membership (gym / swimming pool)

The primary objectives of the position are to:  

• Provide administrative services and support to the Operations Manager and other officers in the unit.
• Liaise with public and community groups regarding current projects and programs of the Tanks Arts Centre.

Key Duties & Responsibilities include, but are not limited to:-

• Organise functions and travel arrangements when required.
• Prepare correspondence and memos: direct telephone calls and where appropriate, handle both enquiries and complaints.
• Coordinate the administration of meetings including room bookings, catering, mail outs and collating RSVPs.
• Administer work orders, purchasing requests, and purchase cards for section.
• Create budget reports and identify and investigate discrepancies.
• Receive payments, coordinate banking and maintain secure cash handling processes in accordance with accounting policies and procedures.
• Attend meetings in the capacity of minute secretary.

To be successful you will require:

• Word processing, spreadsheets, desktop publishing, especially with Windows, Microsoft Office, Oracle ADI, Matman, and databases.
• Demonstrated experience in the provision of a high standard of administrative support.
• Ability to plan and organise workload to meet departmental deadlines.
• Ability to display tact, integrity and discretion in dealing with confidential and sensitive matters.
• Good written, verbal and interpersonal communication skills.
• Previous experience with Artifax and IdealPOS retail system.
• Skills and experience in working within a multidisciplinary team.
• Ability to respond to members of the public in a courteous, efficient, knowledgeable and sensitive manner.

For a full listing of the Key Duties & Responsibilities and full Selection Criteria please download the position description below.

How to Apply:

Your application must be submitted online and must consist of the following:

• Cover Letter addressing the three main elements as detailed in the full selection criteria.
• Copy of your Resume.

Applications must be submitted online, applications not addressing the full selection criteria will not be accepted.

Pre-Employment Assessments:- 

As part of the selection process applicants may be required to undertake some or all of the following pre‑employment assessments / checks:- 

• Pre‑employment medical, which will include a physical assessment and drug and alcohol test.
• National police / criminal history check.
• Practical Assessment
• Numeracy and Literacy Assessment
• Computer Skills Assessment
• Qualification / Licence Verification
• Working with Children & Young People (Blue Card) Verification
• Right to Work in Australia Check
• Directorship Check.