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Position Details
Reference Number 12736
Position Title Personal Assistant to General Manager
Employment Type Permanent Full Time
Location Spence Street
Minimum Award/Classification QLGO-Lev 3.1 - 36.25 h/w 
Maximum Award/Classification QLGO-Lev 4.4 - 36.25 h/w 
Roster Pattern 19 day month 
Position Summary

Personal Assistant to the General Manager - Community, Sport & Cultural Services

Reference Number: 12736
Salary Range: $63,647.88 - $74,767.38 per annum
Location: 119 - 145 Spence Street, Cairns
Close Date:  Monday, 11 February 2019

Join us now and enjoy the following benefits:-

  • 19 day month (RDO system)
  • 5 weeks annual leave
  • 12% contribution to superannuation
  • Annual leave loading
  • Subsidised uniform allowance
  • Subsidised health and well-being membership (gym / swimming pool)
  • On-going opportunities for learning and professional development 

We are seeking a highly organised, proficient and experienced PA extraordinaire to support our General Manager with a wide range of administrative, research, customer service and follow-up support services.

The key duties and responsibilities will include, but not limited to:  

  • Provide secretarial and administrative support for General Manager in the preparation, coordination, document management and accuracy of correspondence, reports, memos, meeting agendas for Committee and Council meetings and record, produce and publish minutes.
  • Diary management and arranging appointments.
  • Travel and accommodation bookings and arrangements
  • Receive and respond to all forms of communications referred to the General Manager in a timely and professional manner.
  • Participate in a variety of projects designated by the General Manager and effective project delivery including research, report preparation and implementation.

To be successful for this role you will require: 

  • Certificate IV in Business Administration and / or experience relevant to the position.
  • Demonstrated ability to manage confidential information in a professional and sensitive manner.
  • Proficient keyboard typing and word processing skills with advanced knowledge in the Microsoft suite (Word, Excel, Powerpoint, Outlook and Internet based research).
  • Demonstrated ability in the timely preparation and presentation of reports, correspondence and minutes.
  • Excellent motivation, time management and organisational skills with the ability to coordinate multiple tasks, prioritise and consistently meet deadline in an often busy environment.
  • Highly developed and effective verbal and written communication skills.
  • Excellent customer service skills, both face to face and via telephone.

For a full listing of the Key Duties & Responsibilities and full Selection Criteria please download a copy of the information kit.

How to Apply:

Your application must be submitted online and must consist of the following:

  • Cover Letter addressing the three main elements as detailed in the full selection criteria.
  • Copy of your Resume.

Applications not addressing the full selection criteria will not be accepted.

Pre-Employment Assessment: 

As part of the selection process applicants may be required to undertake some or all of the following pre‑employment assessments / checks:-  

  • Pre‑employment medical, which will include a physical assessment and drug and alcohol test.
  • National police / criminal history check.
  • Practical Assessment
  • Numeracy and Literacy Assessment
  • Computer Skills Assessment
  • Qualification / Licence Verification
  • Working with Children & Young People (Blue Card) Verification
  • Right to Work in Australia Check
  • Directorship Check

Employment Eligibility:

To be eligible to apply for a position at Cairns Regional Council, you must fulfil one of the following criteria:-

  • Permanent resident of Australia
  • Australian Citizen
  • New Zealand Citizen
  • Entitlement to work visa
Selection Criteria Essential: Do you have experience working as a Personal Assistant or similar equivalent position?
Essential: Do you have a Certificate IV in Business Administration and / or experience relevant to the position?
Essential: Do you have experience in the preparation and presentation of reports, correspondence and minutes?
Essential: Do you have keyboard typing and word processing skills with advanced knowledge in the Microsoft suite i.e. Word, Excel, Powerpoint, Outlook and Internet based research?
Essential: Do you have experience working on projects, including research, report preparation and implementation?
Contact Person Cairns Regional Council Recruitment Team
Contact Number (07) 4044 3310
Contact Email jobs@cairns.qld.gov.au
Closing Date 11/02/2019
Position Description
Information Kit - Personal Assistant to the GM CU026 #12736.pdf Open
Application Guide View Guide
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Please note that this position will close at 11:45pm (AEST) on the closing date.
Please ensure your application is added before this time as we do not accept late applications.