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Position Details
Reference Number 12676
Position Title Events Support Officer
Employment Type Permanent Full Time
Location Spence Street
Minimum Award/Classification QLGO-Lev 3.1 - 36.25 h/w 
Maximum Award/Classification QLGO-Lev 3.4 - 36.25 h/w 
Roster Pattern 19 day month 
Position Summary

Events Support Officer

Reference Number: 12676
Salary Range: $63,647.88 $68,411.92 per annum
Location: 119-145 Spence Street, Cairns
Close Date: 2 December 2018

Join our team now and enjoy the following benefits: -

  • 19 day month
  • 5 weeks annual leave
  • 12% contribution to superannuation
  • Annual leave loading
  • Subsidised uniform allowance
  • Subsidised health and well-being membership (gym / swimming pool)
  • On-going opportunities for learning and professional development 

We are now seeking a highly motivated and experienced administrator with a financial / grants background to join our Events Team now. The key focus of this role is to manage customer service and administration duties within the events team, specifically (but not limited to) providing support in relation to Council’s grants program.

Key Duties & Responsibilities include, but are not limited to: 

  • Providing advice and support; and disseminating information about Council’s Grants program to members of the public.
  • Coordinate grant round preparation and grant assessments. 
  • Administering grant applications through point of receipt and up to acquittal sign off.
  • Ensuring adherence to Council Grant Policy and Grant Procedures.
  • Actively contributing towards process improvements and/or Customer Service improvements.
  • Implement and seek to improve Council’s Event Grants Program, focusing on assessment and acquittal frameworks and systems, economic impact assessments where appropriate and possible Council cost mitigation strategies.
  • Work within the Cairns Regional Council events team to facilitate the delivery and funding of events.
  • Facilitate and provide support to assist the delivery of externally delivered events through application assistance, grant funding assessments, and internal resource coordination (i.e. road closures and park bookings etc.).
  • Maintain details of approved event funding agreements in Council’s register of multi-year funding agreements.
  • Administrative Duties

To be successful in this role you will require: 

  • Senior Certificate and suitable qualifications relevant to secretarial and clerical work.
  • Current Queensland drivers licence.
  • Experience with grant applications and assessments.
  • Financial experience with regards to grants administration and acquittals.
  • Understanding of and adherence to business administration processes.
  • Sound experience of; and aptitude for; dealing with members of the public via phone and/or e-mail.
  • Demonstrated ability to apply project management and organisational skills, including the ability to set priorities, schedule and to meet deadlines in a busy and demanding environment.
  • Experience in the use of Authority, Artifax, Microsoft suite, Matman, and document management systems.
  • Capacity to manage time effectively, identify workload priorities and meet deadlines.
  • High levels of energy and commitment to the job.

For a full listing of the Key Duties & Responsibilities and full Selection Criteria please download a copy of the information kit

How to Apply:

Your application must be submitted online and must consist of the following:

  • Cover Letter addressing the three main elements as detailed in the full selection criteria.
  • Copy of your Resume.

Applications not addressing the full selection criteria will not be accepted.

Pre-Employment Assessment: 

As part of the selection process applicants may be required to undertake some or all of the following pre‑employment assessments / checks:-  

  • Pre‑employment medical, which will include a functional capacity assessment and drug and alcohol test.
  • National police / criminal history check.
  • Practical Assessment
  • Numeracy and Literacy Assessment
  • Computer Skills Assessment
  • Qualification / Licence Verification
  • Working with Children & Young People (Blue Card) Verification
  • Right to Work in Australia Check
  • Directorship Check

Employment Eligibility:

To be eligible to apply for a position at Cairns Regional Council, you must fulfil one of the following criteria:-

  • Permanent resident of Australia
  • Australian Citizen
  • New Zealand Citizen
  • Entitlement to work visa
Selection Criteria Essential: Do you have a current and valid C Class Drivers' Licence or above?
Essential: Do you have a Senior Certificate or suitable qualifications relevant to secretarial and clerical work?
Essential: Do you have experience with grant applications and assessments?
Essential: Do you have previous experience working within an office / administration environment?
Contact Person Cairns Regional Council Recruitment Team
Contact Number (07) 4044 3310
Contact Email jobs@cairns.qld.gov.au
Closing Date 02/12/2018
Position Description
Events Support Officer Information Kit.pdf Open
Application Guide View Guide
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Please note that this position will close at 11:45pm (AEST) on the closing date.
Please ensure your application is added before this time as we do not accept late applications.